Elected Positions and Duties

All terms begin on July 1st 

PRESIDENT

Term: one year

• Serves as the chief executive officer of the Association and the chairperson of its Executive Council
• Ensures that the ACA of New York Executive Council actively participates in establishing and achieving goals, including membership goals
• Calls all regular and special meetings of the Association when necessary
• Prepares agendas for and chairs monthly teleconference meetings with board members, Annual Business Meeting, and other Association gatherings
• Maintains communication with membership and Executive Council throughout year of presidency via regular communications
• Appoints chairpersons and members of all committees
• Shall hold ex-officio membership on all committees
• Provides committee chairs and potential chairs with relevant pages from this handbook
• Plans and facilitates an Executive Council leadership retreat
• Contacts ACA of New York nominees to inform them of national election results
• Oversees all events and attends events within his or her region
• Receives and acts upon all correspondence relating to the Association
• Represent ACA of New York at national, state, or regional meetings
• Represents the Association at the North Atlantic Region meetings/events and at ACA events
• Prepares annual report for ACA and North Atlantic Region
• Writes quarterly communications apprising members of Association events
• Conducts email or in-person votes of the Executive Council on any major actions
• Prepare and distribute a President’s Report of ACA of New York activities, goals, and accomplishments in January and June
• Works closely with the Treasurer in preparation and administration of the budget
• Prepares a President’s column for each issue of the ACA of New York newsletter to inform the membership of the goals and activities of ACA of New York
• Serves in a clearing capacity for internal organizational questions, concerns and suggestions
• Participates with members in the creation of and support of advancing the purposes of ACA of New York through activities and services
• Coordinates the scheduling of all ACA Annual Conference events sponsored by ACA of New York
• Communicates ACA Annual Conference meeting times
• Serves as liaison between ACA of New York and ACA
• Receives and directs ACA reports, memos, and inquiries
• Receives and directs outside reports, memos, and inquiries
• Sends required reports to the ACA national office
• Submits all relevant file material to his/her successor

PRESIDENT ELECT

Term: one year

• Acts as President at all Association and Executive Council and Committee meetings in the absence of the President
• Succeeds the Presidency at the expiration of the term President Elect
• Represents ACA of New York at national, state, or regional meetings, as needed
• Represents the Association at the North Atlantic Region meetings/events and at ACA events, as needed
• Ensures that the ACA of New York Executive council actively participates in establishing and achieving goals, including membership goals
• Consults with and support ACA of New York President
• Serves as the director and secretary of region chairs
• Oversees all region chair activities and meetings
• Submits region chair meeting minutes to Secretary and President
• Develops timetable of tasks for planning of Regional meetings and events
• Submits a region leadership report to the President in December and May
Promotes teamwork and collaboration

PAST PRESIDENT

Term: one year

• Acts as President at all Association and Executive Council and Committee meetings in the absence of the President and President Elect
• Succeeds the Past - Presidency at the expiration of the Presidential term
• Represents ACA of New York at national, state, or regional meetings, as needed
• Represents the Association at the North Atlantic Region meetings/events and at ACA events, as needed
• Ensures that the ACA of New York Executive Council actively participates in establishing and achieving goals, including membership goals
• Mentors the President and President-Elect in their roles
• Oversees the planning of the annual legislative advocacy day
• Co-plans the leadership retreat
• Oversees the planning of leadership training for ACA of New York members
• Oversees the nomination and elections process for the Association
• Collects bios from nominees and submits them to the webmaster (or designee)
• Manages the elections in May and conveys results to the President
• Submits a report to the President in December and May
• Promotes teamwork and collaboration

SECRETARY

Term: two years 

• Attends and takes minutes at ACA of New York Board meetings
• Maintains the historical records of ACA of New York, including: meeting minutes, copies of relevant ACA of New York correspondence, budget, policies and procedures, publications, regional and leadership/committee meeting minutes, and other relevant records
• Maintains an updated Policies and Procedures Manual, and other relevant organizational materials
• Updates the Policies and Procedures Manual when policy changes are approved by the Executive Council
• Works in collaboration with Regional Chairs for the distribution of Regional minutes
• Works in collaboration with webmaster or designee for distribution of minutes to ACA of New York members
• Updates leadership roster and distributes to board members
• Updates volunteer roster after each ACA of New York event and distributes to board members
• Facilitates communication among ACA of New York Board members, leaders, membership, and ACA staff
• Attends all meetings
 

TREASURER

Term: two years 

• Develops a proposed budget in cooperation with the President-Elect and President
• Submits the proposed budget to the American Counseling Association by November 1
• Works closely with the President to ensure events stay within budget
• Manage incoming and outgoing funds
• Receives reimbursement requests from board members, approves requests in accordance with budget lines, and submits signed requests to ACA — Within 2 weeks of receiving the request
• Provide financial updates (e.g., balances) during phone conferences/quarterly meetings
 

LEGISLATIVE & PUBLIC POLICY CHAIR

Term: three years

• Monitors and evaluates on a continuing basis pending legislative, regulatory, and legal action at the Federal, state, and local level that may have an impact on the counseling profession
• Presents a legislative report or update to the Executive Council during board meetings
• Informs legislators of ACA of New York’s position on legislation affecting the counseling profession.
• Coordinates, as needed, with the ACA’s Director of Public Policy and Legislation in obtaining and distributing legislative information

• Maintains high level of presence via email and website so membership is aware of the Association’s legislative focus
• Provides a legislative affairs report to members at meetings
• Prepares and sends articles on legislative updates, and other timely information, to the webmaster (or designee) for insertion in the newsletter with and website each month
• Maintains contact with state legislators and congressional staff
• Monitors state and local government activities and provides timely information on public policy issues to the Board
• Initiates action in response to legislative alerts
• Develops and supports workshops and seminars that address public affairs issues
Promotes increased knowledge and activities for influencing legislation within ACA of New York.
In final year, trains the incoming Legislative and Public Policy Chair.

GRADUATE STUDENT CHAIR

Term: one year

• Attends all ACA of New York Executive Council Meetings and any relevant subcommittees
• Collaborates with the ACA of New York Executive Council to achieve the organization’s goals
• Represents the interests and concerns of counseling graduate students and new counseling professionals in the state of New York
• Liaises between the counseling program graduate students of NY state and ACA of New York
• Creates and maintains a database with contact information for all NY state counseling programs and their Chi Sigma Iota chapters
• Establishes and maintains contact with New York state counseling programs
• Prepares communications for NY state’s counseling programs, informing them of upcoming events and opportunities
• Maintains and updates content on the Students page of the ACA of New York website
• Maintains a file of each year’s activities to be passed on to the next Graduate Student Chair
• Mentors incoming Graduate Student Chair
Performs other duties as directed by the Executive Council

REGION CHAIRS – 4 Positions (Western, Central, Downstate, Upstate)

Term: one year

• Attends all ACA of New York Leadership Council Meetings
• Attends all Region Chair meetings called by the President Elect or President
• Plans, organizes, and facilitates periodic regional membership meetings
• Facilitates networking activities between and among members and meeting attendees
• Prepares CEU documents for all events and maintains a roster of event attendees
• Collaborates with other Region Chairs and Communications Chair to advertise regional events
• Solicits new members and volunteers
• Mentors new volunteers
• Collaborates with other ACA of New York regional chairs to maintain consistency in meeting content, format and scheduling
• Reports information about site concerns
• Performs other duties as directed by the Executive Council